CUPE LOCAL 2512 Administrative Assistant (Secondary) [Part-time] - Level 3 Specifics on location/schedule identified below Opportunity Bulletin #OB-2024-33 Seniority is not a determining factor

The Waterloo Catholic District School Board serves over 38,000 learners and provides services to students in 50 schools (Kindergarten to Grade 12 and adult learners) across the Waterloo Region.The Board conducts intentional recruitment and selection as it seeks to achieve a state of greater equity for employees and students and to diversify its workforce.

All qualified applicants are welcome and encouraged to apply and applicants may choose to indicate if they are from a group who has experienced racial or social discrimination. Self-identification data will be used as a consideration in this posting. Aggregate data will be stored anonymously to support improvements to the Boards hiring processes.General Description of Duties: To assist with the administrative duties of the school on a daily basis.

Responsible for answering phones, opening and distributing mail and assisting students with their needs.

Perform receptionist duties such as receiving and directing visitors, receiving and placing telephone calls, distributing mail/couriers/faxes/emails, recording and distributing messages, signing for material delivered or services rendered, responding to inquiries where directed by the principal, scheduling meetings and appointments.

Provide break coverage and support to other admin assistants in the school.

Provide clerical support to the guidance and Student Administrative System (SAS) areas as needed. Operate, maintain and update the Aspen System and use the Aspen System for attendance purposes, recording new information, creating school reports and registrations.

Compile, maintain and file confidential records such as Ontario Student Records (O.S.R.), budget records, staff and student absenteeism, requisitions and reports.

Photocopy and distribute correspondence and reports such as letters to parents, monthly newsletters, memos, monthly reports and confidential records.

Maintain office and school supplies.

Operate general office equipment such as photocopiers, fax machines, PA system and computers.

Facilitate student attendance procedures

Perform other duties as assigned.

Minimum Requirements: Two year College Diploma in Office Adminsitration or Business Administration.

1-2 years similar work experience.

Proficiency in computer applications: Word, Excel, Outlook, Access, Powerpoint.

Possess organization and multi-tasking skills in a busy work environment. Ability to work and communicate effectively in an office environment with frequent interruptions and deadlines.

Knowledge of Board and Ministry policies and procedures (an asset). Hourly Rate: $27.95 to $29.39 per hour

Hours of Work: Half-time, 17.5 hours per week

11:15 am 2:45 pm (Unless otherwise informed by the Administrator)

Location: St. Benedict CSS, Cambridge, ONWeeks/Year: Approx. 42 weeks/yearEffective Date: As soon as possible

Qualified applicants are invited to submit a resume and covering letter. Please see the Application Process below.Application Process: Applicants are required to apply directly through Apply to Education at: https://wcdsb.simplication.comFor Apply to Education assistance, contact 1-877-900-5627 (Mon-Fri 7:30 am 7:00 pm EST)In the application process, identify your qualifications and abilities, such as relevant experience, to perform the duties of this job. Include your Diplomas/Certificates in your application.Incomplete applications may not be considered. Applications will be accepted to 4:00 pm on October 1, 2024

Only those candidates selected for an interview will be notified.

To request this file in large print, please email aoda@wcdsb.ca. If you require a disability related accommodation to participate the recruitment process, please contact us at (519) 578-3677, extension 2368 to discuss your needs under the Human Rights Code. Responses to inquiries will be provided within 72 hours.

At WCDSB, we are committed to respecting your privacy, and will take appropriate measures to protect any personal information you may share with us through the job application process. All personal information is collected under the authority of the Municipal Freedom of Information and Protection of Privacy Act and will be used to determine qualifications for employment. For more information about the Boards Privacy Policy, please contact our Privacy Officer at 519-578-3660 Ext. 2381. The successful candidate will be required to produce a satisfactory Vulnerable Sector Criminal Background Check. For further information refer to policy APS 038 on the website of the Waterloo Catholic District School Board.