HR Services Representative

Temporary Full-Time

Education Centre, Seaforth Avon Maitland District School Board (AMDSB) provides first class education to students and families throughout Huron and Perth Counties. We aim to engage, inspire, and innovate, in all that we do! We are always learning! Our work is guided by a Strategic Plan and highlights 3 main areas of focus that enable our students and staff to say: I am prepared. I am well. I am engaged.

Our vision is to engage, inspire, innovate, because we are always learning .

The Avon Maitland District School Board is accepting applications for a 1.0 FTE Temporary Full-Time for the Human Resources Department at the Education Centre, Seaforth, ON.

Job Title: HR Services Representative

Reports to: Senior Human Resources Services Manager

Employment Start Date: as soon as possible

Employment End Date: January 28, 2026

Compensation Package Details:

Rate of Pay : $25.60-28.92 per hour plus 4% vacation pay, in accordance with the Terms and Conditions of Employment for Non-Union, Management, Administrative and Supervisory Employees

Hours of Work: 35 hours per week, 12/10 months per year

Pension Plan: Defined pension plan through the Ontario Municipal Employees Retirement System (OMERS)

Employee Assistance Program (EAP) through TELUS which includes 24/7 confidential support

Access to information on personal fitness, nutrition, career, financial and legal advice; relationship & family support, and overall wellbeing resources.

Summary: The successful candidate will collaborate with HRS Staffing Officers, Health and Wellness Officers, and the Recruitment and Retention Officer to provide administrative support. Key responsibilities include accurately updating employee lifecycle changes in the Human Resource Information System (HRIS) and personnel files, managing SmartFind Express operations, processing Parklane and WSIB claims, supporting career fair preparations, and assisting with the coordination of supply staff interviews and related tasks.

Responsibilities: Provide prompt and efficient customer service for employee and visitor inquiries via in-person, phone, and email, explaining policies/procedures and assisting with paperwork while maintaining confidentiality.

Support HR functions related to recruitment, staffing, and contract administration.

Accurately enter transactions in HRIS and other systems for position changes, compensation, absences, transfers, sick leave, benefits, terminations, and retirements.

Process and file WSIB documentation, including entering incidents into Parklane and completing WSIB Forms 7 as needed.

Maintain and troubleshoot SmartFind Express, including system configuration and employee data management.

Monitor unfilled jobs, assist in filling positions with supply staff, and issue verification reminders.

Assist Health and Wellness Officers with Board initiatives, including design, promotion, and analysis.

Prepare and distribute new hire packages and support job fair preparations.

Gather, track, and summarize employment applications, set up interviews, and conduct reference checks.

Perform general office duties, including filing, copying, mail distribution, and acting as backup to other HR Services Representatives.

Acts as back up to the other HR Services Representative;

Performs other Human Resources related duties as directed.Qualifications: Minimum one-year certificate in office administration, Human Resources, or a related field, plus one year of relevant work experience, or an equivalent combination of education and experience.

Proficient in Microsoft Office (Word, Excel) and Windows programs, with strong keyboarding skills; experience with HR software, SmartFind Express, and Parklane is an asset.

Strong ability to maintain confidentiality and provide professional customer service across all levels of the organization.

Excellent written and verbal communication skills, with a solid understanding of grammar, spelling, and composition.

Ability to work under pressure, meet deadlines, and effectively organize, prioritize, and multitask with minimal supervision.

Knowledge of human resources operations would be an asset

Note - A criminal background check will be part of the recruitment process.

Why Join AMDSB? We believe our students are at the core of what we do; we are committed to creating inclusive, inspiring and innovative learning environments.

Great work culture with staff who embrace and seek meaningful careers.

Work with a diverse and dynamic team that fosters a culture of belonging and collaboration.

Competitive compensation package, which is outlined above Join our team! Apply today.

Interested applicants are requested to apply through amdsb.simplication.com and include three supervisory references by 4pm on November 29, 2024.

If you require assistance with amdsb.simplication.com, please call Simplication customer service at 1-877-900-5627 or email info@applytoeducation.com.

For further information regarding our Board, please visit our website at: www.amdsb.ca

We thank all applicants for their interest in opportunities with the Avon Maitland District School Board. Contact will be made with applicants whose experience and qualifications most closely match the requirements of the position.

Communication with short-listed applicants will be made through the contact information (email address and/or phone number) provided on the applicants profile page.

The AMDSB is committed to equity in employment and equitable hiring practices that allow us to engage qualified staff who reflect diversity. We will make any reasonable accommodation, based on any of the human rights protected grounds, to support candidates to participate in the hiring process.

Dr. Graham Shantz

Director of Education