Successful Candidate Responsibilities and Duties:
Budget Framework Prepares and assists with submissions and requisitions of bids/tenders within policy guidelines
Submit bids to Alberta Purchasing Connection and other tender processes
Assist with preparation and data entry of BLIMS(Building Land Infrastructure Management System) 3 Year and 10 Year Capital Project submissions and updates to Alberta Infrastructure
Price out renovation/project costs for schools with the Director of Maintenance
Invoice schools for individual projects on various items such as furnishings, renovations, electrical and mechanical site budgeted work
Ensure congruent affiliation with Alberta Infrastructure and Alberta EducationFacilities Framework In conjunction with or in the absence of the Director of Maintenance and Occupational Health Coordinator, delegate emergent maintenance requests to maintenance staff through Public School Works
Order maintenance and building materials, supplies, equipment within budget guidelines including custodian supplies for the entire school division
Maintain an inventory of tools and equipment
Assist and/or prepare and present monthly maintenance reports for the BoardAdministrative Organizes and maintains all records, security, utility expenditures for each location,
Maintains and promotes appropriate communication
General office duties including type, transcribe and compose correspondence
Create/Submit career ads
Arranges meeting spaces, travel arrangements, accommodation for Director of Maintenance for various meetings, workshops and conferences
Assist with the maintenance of all security for the Division, use of programs such as Aurora Keyscan and Compass 2.0
Maintain schedules of all maintenance personnel
Maintain vehicle/building insurance, fleet schedule, capital purchases/sales
Acts as reception for NGPS Support Building in Sangudo
Orders and maintains office supplies as needed
Knowledge of Public School Works, Hour Zero, Atrieve, all Adobe Products, MS Word/Excel and Google Docs
Distribute monthly water samples
Manage the UFA Fuel Link Cardlock program
Attend NGPS Committee meetings as required
Administrative duties as assigned by the Director of Maintenance or the Occupational Health and Safety CoordinatorSuccessful Candidate Requirement/assets: Knowledge of office administration and procedures
Problem solve complex matters through a review of related information to develop and evaluate options and implement solutions
Effectively communicate with stakeholders NGPS, NGPS publics, government and support agencies in person, in writing, via telephone or email
Understanding of NGPS Emergency Plans
Basic accounting and knowledge of invoice entry through Atrieve and Filemaker Pro
Willingness to work extra hours as required to meet deadlines or to respond to emergencies
Knowledge of Public School Works, Hour Zero, Atrieve, all Adobe Products, MS Word/Excel and Google DocsQualifications: Minimum High School Diploma
Proficient in Microsoft Excel and other relevant computer software
Valid First Aid with CPR and AEDHours of Work: 40 hours per weekSalary: Salary will be commensurate with experience and qualifications
NGPS offers a comprehensive and competitive benefits package and pension planApplication Process: Email a cover letter and resume, including references, by March 5, 2023, to:Human Resources
Email: hr@ngps.ca
Phone: 780-778-2800
On-line:www.ngps.ca
If shortlisted, applicants must bring to the interview a Release of Results of Vulnerable Sector Check that is current within three (3) months.
We appreciate all applications, but will only contact those who are shortlisted.