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Job Type: 
Full Time
Employment length: 
Language requirements: 
Education requirements: 
Secondary (high) school graduation certificate
Job experience: 
1 year to less than 2 years
Job industry: 
Job Location: 
Northern Gateway Public Schools invites applications for a Full-time Office Assistant to the Director of Maintenance position. This position is located in Sangudo, AB.

Successful Candidate Responsibilities and Duties:

Budget Framework Prepares and assists with submissions and requisitions of bids/tenders within policy guidelines

Submit bids to Alberta Purchasing Connection and other tender processes

Assist with preparation and data entry of BLIMS(Building Land Infrastructure Management System) 3 Year and 10 Year Capital Project submissions and updates to Alberta Infrastructure

Price out renovation/project costs for schools with the Director of Maintenance

Invoice schools for individual projects on various items such as furnishings, renovations, electrical and mechanical site budgeted work

Ensure congruent affiliation with Alberta Infrastructure and Alberta EducationFacilities Framework In conjunction with or in the absence of the Director of Maintenance and Occupational Health Coordinator, delegate emergent maintenance requests to maintenance staff through Public School Works

Order maintenance and building materials, supplies, equipment within budget guidelines including custodian supplies for the entire school division

Maintain an inventory of tools and equipment

Assist and/or prepare and present monthly maintenance reports for the BoardAdministrative Organizes and maintains all records, security, utility expenditures for each location,

Maintains and promotes appropriate communication

General office duties including type, transcribe and compose correspondence

Create/Submit career ads

Arranges meeting spaces, travel arrangements, accommodation for Director of Maintenance for various meetings, workshops and conferences

Assist with the maintenance of all security for the Division, use of programs such as Aurora Keyscan and Compass 2.0

Maintain schedules of all maintenance personnel

Maintain vehicle/building insurance, fleet schedule, capital purchases/sales

Acts as reception for NGPS Support Building in Sangudo

Orders and maintains office supplies as needed

Knowledge of Public School Works, Hour Zero, Atrieve, all Adobe Products, MS Word/Excel and Google Docs

Distribute monthly water samples

Manage the UFA Fuel Link Cardlock program

Attend NGPS Committee meetings as required

Administrative duties as assigned by the Director of Maintenance or the Occupational Health and Safety CoordinatorSuccessful Candidate Requirement/assets: Knowledge of office administration and procedures

Problem solve complex matters through a review of related information to develop and evaluate options and implement solutions

Effectively communicate with stakeholders NGPS, NGPS publics, government and support agencies in person, in writing, via telephone or email

Understanding of NGPS Emergency Plans

Basic accounting and knowledge of invoice entry through Atrieve and Filemaker Pro

Willingness to work extra hours as required to meet deadlines or to respond to emergencies

Knowledge of Public School Works, Hour Zero, Atrieve, all Adobe Products, MS Word/Excel and Google DocsQualifications: Minimum High School Diploma

Proficient in Microsoft Excel and other relevant computer software

Valid First Aid with CPR and AEDHours of Work: 40 hours per weekSalary: Salary will be commensurate with experience and qualifications

NGPS offers a comprehensive and competitive benefits package and pension planApplication Process: Email a cover letter and resume, including references, by March 5, 2023, to:Human Resources


Phone: 780-778-2800

If shortlisted, applicants must bring to the interview a Release of Results of Vulnerable Sector Check that is current within three (3) months.

We appreciate all applications, but will only contact those who are shortlisted.